Data Collection and Use

We collect personal information during event registration to ensure security, facilitate access control, and provide you with relevant event communications. The information we collect includes:

• Personal Information: Name, email, phone number, organization, position
• Identification Documents: ID type, ID number, and ID document files
• Photos: Profile photos for identification and access control
• Demographic Information: Gender, disability status (for accessibility planning)
• Location Information: Country and county (for statistical purposes)

Data Security

We implement robust security measures to protect your personal information:

• All data is encrypted both in transit and at rest
• Access to personal data is restricted to authorized personnel only
• Regular security audits and updates are performed
• ID documents and photos are stored in secure, encrypted storage systems
• We comply with international data protection standards

Data Sharing

We do not sell, trade, or otherwise transfer your personal information to third parties, except:

• When required by law or legal process
• To protect our rights, property, or safety, or that of others
• With trusted service providers who assist in event operations (under strict confidentiality agreements)
• With your explicit consent for specific purposes

Data Retention

Your personal data will be retained according to the following schedule:

• Registration Data: Retained for 2 years after the event for record-keeping and future event planning
• ID Documents: Securely deleted 1 year after the event
• Photos: Retained for 2 years for security and verification purposes
• Communication Records: Retained for 1 year for customer service purposes

After the retention period, all personal data is securely and permanently deleted from our systems.

Your Rights

You have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data (subject to legal requirements)
• Portability: Request transfer of your data to another organization
• Objection: Object to processing of your personal data for specific purposes
• Withdrawal: Withdraw consent at any time (may affect event participation)

Cookies and Tracking

Our website uses cookies and similar technologies to:

• Ensure proper website functionality
• Remember your preferences and settings
• Analyze website usage to improve user experience
• Provide personalized content and recommendations

You can control cookie settings through your browser preferences.

Contact Information

For any privacy-related questions, concerns, or requests, please contact us:

Policy Updates

This privacy policy may be updated periodically to reflect changes in our practices or legal requirements. We will notify you of any significant changes through:

• Email notifications to registered users
• Prominent notices on our website
• Updates during the registration process

Last Updated: September 03, 2025